Privacy Policy

Last updated: 28 March 2026

1. Who we are

Yami Records is an independent radio station and event organiser based in Gent, Belgium. When we refer to "we", "us" or "our" in this policy, we mean Yami Records.

2. What data we collect

We may collect the following personal data:

• Newsletter subscribers: email address and (optionally) first name.
• DJ booking requests: artist name, email, phone number, genre preferences, and any notes you provide.
• DJ applications: name, email, phone, social media links, and any information you submit via the application form.
• Contact messages: name, email, and the content of your message.

3. Why we collect it (legal basis)

We process your data based on:

• Consent – when you subscribe to our newsletter or submit a form, you explicitly agree to us processing the data you provide.
• Legitimate interest – to organise events, manage bookings, and respond to enquiries.

4. How we use your data

• To send you event announcements and updates (newsletter only, with your consent).
• To process and manage DJ bookings and applications.
• To respond to your contact messages.

We do not sell or share your personal data with third parties for marketing purposes.

5. How long we keep your data

• Newsletter: until you unsubscribe or request deletion.
• Bookings & applications: for as long as necessary to manage the event, then archived for up to 2 years.
• Contact messages: up to 1 year after the last reply.

6. Your rights (GDPR)

As a resident of the EU/EEA you have the right to:

• Access the personal data we hold about you.
• Rectify inaccurate or incomplete data.
• Request erasure ("right to be forgotten").
• Withdraw consent at any time (e.g. unsubscribe from the newsletter).
• Lodge a complaint with the Belgian Data Protection Authority (GBA).

To exercise any of these rights, contact us at the email address below.

7. Cookies

This website uses only essential session cookies required for the site to function (e.g. login sessions, calendar access). We do not use tracking cookies, analytics cookies, or third-party advertising cookies.

8. Contact

If you have questions about this privacy policy or your data, reach out to us via our contact page.